10 Essential Requirements Your Live Streaming Company Must Meet Before You Hire Them

(A guide for brands, nonprofits, and event teams in the San Francisco Bay Area)

Planning a live-streamed event is no longer optional. Whether it’s a corporate town hall, a fundraising gala, a panel discussion, or a product launch, your audience expects a seamless broadcast, not a last-minute laptop setup and a shaky Zoom feed.

But here’s the truth:

Not every “live streaming vendor” is actually equipped to handle professional-grade events in the San Francisco Bay Area.

Before you hire one, make sure they can deliver the quality, reliability, and professionalism your brand deserves. Here are 10 essential things you should expect.

1. A Thorough Site Survey Before the Event

Any serious live streaming company will visit the venue in advance. This isn't optional, it’s essential.

During the site survey, they should evaluate:

• Camera placements

• Lighting conditions

• Audio sources & PA integration

• Internet availability & signal strength

• Power access and cable runs

• Stage layout & event flow

If a company skips this step, you’re taking a risk. Bidar Video always performs a complete site visit for every event — it’s part of our pre-production.

2. A Solid Internet Strategy (Including Backup Internet)

The Internet is the lifeline of your live stream.

Your streaming provider must offer:

• Hard-wired Ethernet whenever available

• Dedicated upload bandwidth

• Backup 5G bonded internet for venues with weak or no internet

• A plan for internet redundancy

At Bidar Video, we offer mobile 5G private internet systems for reliable connectivity in remote or challenging locations.

3. Professional Multi-Camera Coverage

One camera is not enough for a modern professional stream.

Expect:

• Multiple 4K cameras (we use Sony FX6 cameras for perfect camera matching)

• Proper angles: wide, medium, tight, audience reaction shots

• Smooth motion shots using a gimbal for roaming around the room (our fast wireless system lets us move freely through the room to transmit dynamic and engaging angles without interrupting the event while wirelessly connected to the live stream switch)

Multi-camera coverage elevates your event from “online meeting” to broadcast-quality production.

4. Clean, Reliable Audio (with Backup)

Audio is often the difference between a successful event and viewers leaving after 5 seconds.

A professional company will:

• Take a clean feed from the venue audio mixer

• Have backup microphones

• Provide their own PA system for up to 1,000 people when needed

• Use mix-minus for hybrid panel discussions and remote guests

If your audience can’t hear clearly, nothing else matters.

5. Backup Equipment for Everything

No matter how good the team is, things can fail. A professional company brings redundancy:

• Backup switcher

• Backup cameras

• Extra wireless mics

• Extra cables & power distribution

• Backup monitors and encoders

At Bidar Video, we treat live streaming like aviation: no single point of failure.

6. Professional Live Switching With Graphics & Overlays

A legitimate live streaming company should provide broadcast-level switching, not basic “zoom cuts.”

They must offer:

• Lower thirds

• Branded overlays

• Picture-in-picture for slides

• Titles and countdowns

• Nameplates for panelists

• Smooth transitions

• Clean & program feed outputs

These elements separate basic livestreaming from a polished, TV-style broadcast your viewers will take seriously.

7. Multiple Recording Sources (ISO + Program)

A proper live stream should be recorded in multiple ways:

• Program recording (the whole show)

• ISO recordings from each camera

• Backup recording on a Ninja Sumo 19"

• Native on-camera 4K recording for upscale 4K delivery after the event

These recordings let you create highlight videos, social media clips, and polished recap videos.

8. Ability to Stream to Multiple Platforms Simultaneously

Your viewers may be on:

• YouTube

• Zoom

• Facebook Live

• LinkedIn

• A private embedded player

A professional company can stream to multiple platforms simultaneously without compromising quality.

9. Support for Hybrid Events & Remote Speakers

Hybrid events are now the norm.

Your streaming partner should be able to:

• Integrate remote guests into the live stream

• Display remote panelists on-screen in real time

• Provide mix-minus audio

• Coordinate timing with remote speakers

This is where experience truly matters — especially in fast-paced corporate environments.

10. A Unified Communication System (Wireless Intercoms)

During a live event, communication is everything. Your provider should have the entire crew connected through wireless intercoms, including:

• Camera operators

• Technical director

• Audio engineer

• Producer/client representative

This ensures everyone stays in sync, and your stream feels seamless.

Bonus: Advanced Capabilities You Should Expect From a Top-Tier Live Streaming Partner

Beyond the basics, a genuinely professional live streaming company should offer modern software integration and advanced production capabilities that elevate your event from simple streaming to a whole broadcast experience.

This includes:

Modern Software Integration

• OBS for advanced graphics and custom layouts

• StreamYard for incorporating remote guests or branded templates

• Companion for macro control, automation, and efficiency

• ATEM switchers for broadcast-level reliability and redundancy

  
  

Specialty Production Capabilities

• Panel discussion live streaming

• Hybrid presentations with in-room + remote participants

• Live drone shots integrated directly into the stream

• Branded on-screen graphics, lower thirds, titles, and countdown timers

• Picture-in-picture layouts for slides + speaker views

• Full-service video production for highlight reels and recap videos post-event

If a company can’t offer these capabilities, it isn't equipped to host high-level corporate, nonprofit, or tech events that demand polish, reliability, and flexibility.

Final Thoughts: Demand More Than a “Live Stream”

You’re not just streaming. You’re representing your organization to people who couldn’t be there in person.

The right partner will:

• Protect your reputation

• Deliver consistent broadcast quality

• Handle stress and complexity

• Make your team look and sound incredible

If you’re hosting an event in San Francisco, Oakland, San Jose, or anywhere in the Bay Area, Bidar Video is built to deliver high-level live streaming without surprises.

Ready for a reliable, stress-free, professional live stream?

Schedule a consultation: Contact Bidar Video to get a custom quote for your live streaming needs.

Bidar Video Production

1 Embarcadero Ctr, Suite 1200, San Francisco CA 94111

info@bidarvideo.com

+1 415-660-0082

www.bidarvideo.com